Midwinter Meeting Information

This year’s Mid-Winter Meeting in San Jose promises to be packed with great science and special events.

Tentative Conference Schedule                                 MWM 2020 Abstract Schedule


Special Events at MWM

NIDCD Director Town Hall - Dr. Debara Tucci
Reverse Science Fair - Public Outreach
Musae on the Brain:  Women in Voice and Science
Travel Awards Luncheon - Guest Terri Henderson


Registration Rates

                                                                                     On or Before                   After December 6, 2019
                                                                                December 6, 2019                          and On Site

Member

$300.00

$355.00

spARO Member (Student/Trainee)

$120.00

$145.00

Non-Member

$520.00

$619.00

Non-Member (Student/Trainee)

$220.00

$265.00

 

 

 

 

 

 

Register Online  

Printed Registration Form


Accommodations

San Jose Convention Center Image


San Jose McEnery Convention Center
150 West San Carlos Street
San Jose, California, 95113 USA 

New this year, Team San Jose will be coordinating all of the housing this year as there are 4 hotels with ARO group blocks. All are within a short 3 block range of the Convention Center.  The Marriott and Hilton are attached to the Center. The Westin is 1 block away and the Fairmont is 3 short blocks. All housing will go through Team San Jose who will be able to assist with any questions or issues that may arise.  Please click on this link: https://book.passkey.com/go/ARO43AnnualMidWinter 

To find a roommate click here to request a roommate email [email protected] with your name, email address, and roommate preference.


Childcare

Childcare Image


The ARO would like to encourage attendance at the midwinter meeting by providing awards to help defray child care costs. Members can apply for up to $500USD (one award per family) for the 2020 meeting to support care either at the hotel or elsewhere. Day care costs elsewhere (e.g., at home) must be costs that exceed the family’s usual day care costs and are directly attributable to attendance at the meeting. Child care will not be provided by ARO at the meeting as in the past. 

To be considered for this award, complete this application and submit it by November 15, 2019. Awardees will be notified by November 30, 2019. 


Ancillary Meeting Space

Meeting image

All requests for ancillary meetings must be submitted no later than December 13, 2019 and we will do our best to accommodate all requests. After receiving approval from ARO, you will be responsible for all event details and costs including, but not limited to: 1) Food and Beverage 2) All Audio-Visual fees 3) All set up fees (if applicable) to rearrange room or clean room, if left in disarray.

To submit your request for Ancillary Meeting Space, please complete this form.


Special Events


ARO Business Meeting / NIDCD Director Town Hall

Sunday, January 26, 2020
6:00 pm – 7:00 pm
Grand Ballroom 220A, San Jose Convention Center

Immediately following the ARO Business Meeting, the new Director of the NIDCD, Dr. Debara Tucci, will present an update on NIDCD and discuss future directions.  Dr. Tucci will also answer questions from attendees.

If you have a question for Dr. Tucci, please submit here. (Please log in first).

Light refreshments will be provided, and Grab-n-Go sandwiches will be available for purchase.
 


Reverse Science Fair  @ The Tech Interactive

Saturday, January 25, 3-5pm

The ERC is teaming up with spARO once again for a Reverse Science Fair, where the public judges the scientists.  Some of our amazing spARO members will demonstrate their SciComm chops through interactive demos about neuroscience, hearing, and balance. Mentors: encourage your trainees to participate!  Funding is available for demo development, and there will be awards for best demos. Submit yours today (https://forms.gle/RbDLf2wowpHithcEA)!  Questions? Contact Keith Duncan ([email protected]). 


Musae on the Brain: Women in Voice and Science

@ Montgomery Theater
Sunday, January 26, 7:30-9:15pm

This is a public event. Join us for a fantastic evening of music and science by Musae (musae.org/), San Francisco's premier women's choral ensemble, and scientists Sarah Schneider and Dana Boebinger. Tickets are $15 (general), $10 (student/trainee). More details about ticket purchases soon.  Watch for email blast, website updates, and as always, check the AROMWM Twitter feed.


Travel Award Luncheon

Saturday, noon, San Jose Convention Center, room TBD

ARO welcomes Terri Henderson, Don Henderson's wife,
who will present the 'Henderson Award' winners with their certificates.